Ultimet Films Ltd
Effective date: 05 March 2026
Last updated: 05 March 2026
1. Who we are
Ultimet Films Ltd (“we”, “us”, “our”) is the data controller for the purposes of UK data protection law.
Company details
Ultimet Films Ltd
Registered office: 14-16 Maurice Gaymer Road, Attleborough, Norfolk, NR17 2QZ
Company number: 3083304
United Kingdom
ICO Registration reference: ZC091584
Certificate available at https://ico.org.uk/
If you have any questions about this Privacy Policy or how we handle your personal data, please contact us at:
enquiries@ultimetfilms.com
2. What personal data we collect
We only collect personal data that is necessary for legitimate business purposes.
a) Information you provide to us
When you contact us via our website contact form, we may collect:
- Name
- Email address
- Phone number
- Company name
- Message content
- Marketing consent preference (where provided)
b) Technical and usage data
When you visit our website, we may automatically collect limited technical data such as:
- Internet Protocol (IP) address
- Browser type and version
- Pages visited and time spent on the site
This data is used for website security, performance monitoring, and analytics.
c) Business contact information obtained from public sources
We may obtain business contact details about individuals from publicly available sources such as company websites, professional directories, trade events, or referrals.
This may include names, job titles, company names, business email addresses, and telephone numbers.
We use this information to identify and communicate with relevant contacts in relation to our products and services.
3. How we use your personal data
We use personal data to:
- Respond to enquiries and requests
- Communicate with prospective and existing business contacts
- Manage internal sales and enquiry records, including customer relationship management systems
- Maintain the security and performance of our website
- Improve our products, services, and website usability
- Comply with legal and regulatory obligations
We do not sell personal data.
4. Lawful basis for processing
We process personal data under the following lawful bases:
a) Legitimate interests
Processing is necessary for our legitimate interests in:
- Operating a B2B website
- Responding to enquiries
- Communicating with existing and prospective business contacts
- Developing business relationships with organisations that may benefit from our products
- Maintaining website security and functionality
These interests do not override your rights and freedoms.
b) Consent
We rely on consent where you:
- Opt in to receive marketing communications
- Accept non-essential cookies (such as analytics cookies)
You may withdraw consent at any time (see Section 8).
5. Marketing communications
We only send marketing communications where you have explicitly opted in.
You can withdraw your consent at any time by:
- Using the unsubscribe link included in our emails, or
- Contacting us at enquiries@ultimetfilms.com
6. Cookies and similar technologies
Our website uses cookies to ensure it functions correctly and, with your consent, to analyse website usage.
- Essential cookies are always enabled and required for website operation and security.
- Analytics cookies (including Google Analytics) are disabled by default and are only set if you provide consent via our cookie banner.
We use Google reCAPTCHA to protect our contact forms from spam and abuse. This is considered a necessary security measure.
Further details are available in our Cookie Policy, which explains the types of cookies used, their purpose, and how to manage your preferences.
7. Data sharing and service providers
We may share personal data with trusted third-party service providers who support our operations, including:
- Website hosting services
- Email and IT service providers
- Website analytics providers (where consent has been given)
All service providers are required to process personal data securely and in accordance with data protection law.
We do not transfer personal data outside the UK unless appropriate safeguards are in place.
8. Data retention
We retain personal data only for as long as necessary for the purposes it was collected.
Unless a longer retention period is required:
- Website enquiries are typically retained for up to 24 months
- Marketing contact details are retained until consent is withdrawn
- Business contact information held in our sales and enquiry systems is retained only while the relationship remains active or where there is a legitimate business reason to retain it.
Retention periods are reviewed periodically.
9. Your data protection rights
Under UK GDPR, you have the right to:
- Access your personal data
- Request correction of inaccurate or incomplete data
- Request erasure of your data
- Restrict or object to processing
- Withdraw consent at any time
- Lodge a complaint with the Information Commissioner’s Office (ICO)
ICO website: https://www.ico.org.uk
To exercise your rights, please contact us at enquiries@ultimetfilms.com.
10. Children’s data
Our website is intended for business users only and is not directed at individuals under the age of 13.
We do not knowingly collect personal data from children.
11. Changes to this Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page and the effective date will be updated accordingly.